How To Share Files In Onedrive With External Users

OneDrive is a cloud storage solution enabling you to save and distribute files to other people. It’s particularly beneficial for collaborating or sending large files online when you share these files with individuals outside your organization. This guide will walk you through how to share OneDrive files with people outside your organization.

Step 1: Log in to OneDrive

To share files in OneDrive, you need to log in to your account. Go to and enter your Microsoft account credentials to sign in.

Step 2: Select the File or Folder to Share

Once you are logged in, navigate to the file or folder that you want to share with external users. Click on the file or folder to select it.

Step 3: Share the File or Folder

After selecting the file or folder, click on the “Share” button located in the top-right corner of the screen. This will open a pop-up window where you can enter the email addresses of the external users you want to share the file or folder with.

Step 4: Set Permissions

In the pop-up window, you can also set permissions for the external users. You can choose whether they have read-only access or edit access to the file or folder. Once you have selected the appropriate permission level, click on the “Send” button to share the file or folder with the external users.

Step 5: Monitor Sharing Activity

After sharing the file or folder, you can monitor the sharing activity by clicking on the “Shared” tab in OneDrive. This will show you a list of all the files and folders that you have shared with external users.


Sharing files in OneDrive with external users is a simple process that can be done in just a few steps. By following the steps outlined in this article, you can easily share files and collaborate with others using OneDrive.