To fully utilize the benefits of Microsoft Teams, including real-time communication and collaboration with team members, the platform offers the option to schedule and join meetings directly within the app. This feature requires the Microsoft Teams Meeting Add-In for Microsoft Office to be enabled.
Step 1: Open Microsoft Outlook
To begin, open Microsoft Outlook and click on the “File” tab in the top left corner of the screen. From there, select “Options” to access the settings menu.
Step 2: Access the Add-Ins Section
Once you are in the settings menu, navigate to the “Add-Ins” section and click on “Manage” to view all of your installed add-ins. You should see a list of all the add-ins that are currently enabled or disabled.
Step 3: Enable the Microsoft Teams Meeting Add-In
Scroll through the list of add-ins until you find the “Microsoft Teams Meeting Add-In” and click on it to view its settings. From there, select “Enabled” from the drop-down menu to enable the add-in.
Step 4: Save Your Changes
Once you have enabled the Microsoft Teams Meeting Add-In, click on “OK” in the bottom right corner of the screen to save your changes. You may need to restart Outlook for the changes to take effect.
Step 5: Schedule a Meeting
Now that you have enabled the Microsoft Teams Meeting Add-In, you can schedule a meeting directly from within Outlook. To do this, click on the “Calendar” tab in the top left corner of the screen and select “New Event” to create a new meeting.
Step 6: Add Attendees
In the “To” field, enter the email addresses of the people you want to invite to the meeting. You can also add additional details such as the meeting title and location in the appropriate fields.
Step 7: Select a Meeting Type
In the “Meeting” section, select “Microsoft Teams Meeting” from the drop-down menu to schedule a meeting using Microsoft Teams. You can also choose to include a video call or dial-in number for attendees who prefer not to use their computer’s microphone and camera.
Step 8: Save Your Meeting
Once you have added all of the necessary details, click on “Save & Close” in the top left corner of the screen to save your meeting. The meeting will now appear in your calendar and attendees will receive an invitation with a link to join the meeting via Microsoft Teams.
Conclusion
Enabling the Microsoft Teams Meeting Add-In for Microsoft Office is a simple process that can greatly enhance your collaboration experience. By following these steps, you can easily schedule and join meetings directly from within Outlook, making it easier than ever to communicate with your team members in real-time.
