Microsoft Teams serves as an effective platform for teamwork, enabling you to engage and collaborate with your peers instantly. But, what happens when you need to work alongside someone who isn’t part of your organization? This article will delve into utilizing Microsoft Teams for collaboration with individuals external to your organization.
Invite External Users
The first step is to invite external users to join your team. To do this, click on the “Create a Team” button in the left-hand navigation bar and select “From scratch.” Then, enter the name of the team you want to create and click on the “Create” button.
Add External Users
Once your team is created, you can add external users by clicking on the “Add members” button in the top right-hand corner. Enter the email addresses of the external users you want to invite and click on the “Send invitations” button.
Manage External Users
After your external users have accepted their invitations, you can manage them by clicking on the “Manage team” button in the top right-hand corner. From there, you can add or remove members, change their roles, and more.
Share Files
One of the most useful features of Microsoft Teams is the ability to share files with your teammates. To do this, click on the “Files” tab in the left-hand navigation bar and select the file you want to share. Then, click on the “Share” button and enter the email addresses of the external users you want to share the file with.
Collaborate on Files
Once your external users have access to the shared file, they can collaborate on it in real-time. This means that multiple users can edit the same document at the same time, and all changes will be automatically saved.
Communicate with External Users
Microsoft Teams also allows you to communicate with external users through chat, audio calls, and video calls. To start a conversation with an external user, click on the “Chat” tab in the left-hand navigation bar and select the external user you want to chat with.
Make Audio Calls
To make an audio call with an external user, click on the “Calls” tab in the left-hand navigation bar and select the external user you want to call. Then, click on the “Make a call” button and enter your phone number if prompted.
Make Video Calls
To make a video call with an external user, click on the “Calls” tab in the left-hand navigation bar and select the external user you want to call. Then, click on the “Make a call” button and select “Video call” from the drop-down menu.
Conclusion
In conclusion, Microsoft Teams is a powerful collaboration tool that allows you to communicate and work with your colleagues in real-time. By following these steps, you can use Microsoft Teams with someone outside of your organization and collaborate on files, communicate through chat, audio calls, and video calls.
