How To Share A Word Document On Microsoft Teams Meeting

Presenting a Word document in a Microsoft Teams meeting is an excellent method for collaborating with your team. Below are the instructions you must adhere to in order to share a Word document in a Microsoft Teams meeting:

Step 1: Open the Microsoft Teams Meeting

First, open the Microsoft Teams meeting that you want to join. You can do this by clicking on the meeting link or opening the Microsoft Teams app and joining the meeting from there.

Step 2: Share Your Screen

Once you are in the meeting, click on the “Share” button located at the bottom of the screen. This will open a menu where you can select what you want to share with your team members.

Step 3: Select Your Word Document

In the sharing menu, select the option to share your desktop or window. Then, navigate to the folder where your Word document is located and double-click on it to open it. Once the document is open, you can adjust the size of the window to fit your screen.

Step 4: Share Your Screen with Your Team Members

Once you have selected your Word document, click on the “Share” button in the sharing menu. This will share your screen with your team members, allowing them to see the Word document that you are working on.

Step 5: Collaborate with Your Team Members

Now that your Word document is being shared with your team members, you can collaborate with them in real-time. You can make edits to the document, and your team members will see those changes as they happen. You can also chat with your team members using the chat feature in Microsoft Teams.

Step 6: End the Meeting

Once you have finished sharing your Word document with your team members, click on the “End meeting” button to end the meeting. This will disconnect everyone from the meeting and stop the screen sharing.


Sharing a Word document during a Microsoft Teams meeting can be a great way to collaborate with your team members. By following these steps, you can easily share your Word document with your team members and work together in real-time.