How To Run Gmail Filters

Gmail filters are a useful solution when dealing with cluttered emails, as they streamline the organization of your inbox. With these tools, you can easily manage your messages by directing them to designated folders, marking them as read or unread, and deleting them. In this blog, we will guide you through the step-by-step process of utilizing Gmail filters.

Creating a Gmail Filter

The first step in running a Gmail filter is creating one. Here is a simple guide on how to do it:

  1. Open your Gmail account.
  2. Click on the down arrow in your search box at the top of the page.
  3. A window with search criteria will appear. Fill in the criteria for the emails you want your filter to capture.
  4. Click on the “Create filter” button at the bottom right of the search window.
  5. Select the action you want the filter to take when it identifies an email that matches the criteria.
  6. Finally, click “Create filter” again to finalize the process.

Running Gmail Filters

Gmail filters run automatically after they are created. This means that any incoming email that meets the filter criteria will be automatically processed according to the action you selected when creating the filter. However, if you want to apply a filter to existing emails, you can do this manually.

To apply a filter to existing emails, follow these steps:

  1. Click on the “Settings” button (it’s the gear icon) in your Gmail account.
  2. Select “See all settings“.
  3. Click on the “Filters and Blocked Addresses” tab.
  4. You will see a list of all the filters you have created. Click on the “edit” link next to the filter you want to apply.
  5. After editing the filter criteria if needed, click on the check box for “Also apply filter to matching conversations“.
  6. Click on “Update filter“. This will apply the filter to all existing emails that match the filter criteria.


Gmail filters can save you a lot of time and keep your inbox clean and organized. With a little practice, you’ll be able to create and run Gmail filters like a pro. Happy emailing!