How To Print Labels From Excel

Printing labels from Excel can be a useful and efficient way to organize and streamline your workflow. As someone who values organization and tidiness, I am always looking for ways to simplify my processes, and printing labels from Excel has been a game-changer for me.

Getting Started

To begin, open your Excel workbook and navigate to the worksheet containing the data you want to use for your labels. It’s important to ensure that your data is well-organized and includes all the necessary information for your labels, such as names, addresses, or any other relevant details.

Setting Up Your Labels

Next, you’ll want to set up the layout for your labels. In Excel, go to the “Mailings” tab and select “Labels.” Here, you can choose the label manufacturer and product number to ensure that the formatting aligns with the labels you’ll be using. You can also customize the content of the labels by selecting the cell range containing the data you want to include.

Formatting the Data

Once you’ve set up the label layout, it’s crucial to format the data to ensure that it appears correctly on the labels. This may involve adjusting the font size, alignment, and other formatting options to achieve the desired look. Additionally, you can use mail merge features to personalize each label with individualized information.

Previewing and Printing

After formatting your labels, I always recommend previewing the layout to verify that everything looks as intended. You can do this by using the “Preview Results” option to cycle through the labels and confirm that the data is appearing correctly. Once satisfied, you can proceed to print the labels directly from Excel.

Additional Tips

It’s worth noting that printing labels from Excel can save you time and effort, especially when dealing with a large volume of labels. However, I’ve found that it’s essential to double-check the accuracy of the data before printing to avoid any errors or misprints.

Furthermore, consider using adhesive label sheets that are compatible with your printer to ensure seamless printing and professional-looking results. I’ve personally opted for high-quality label sheets to achieve a polished and professional appearance for my labels.


Printing labels from Excel is a versatile and practical solution for creating customized labels tailored to your specific needs. By following these steps and incorporating some personal touches, you can elevate your organizational efforts and achieve a more efficient workflow. Embracing this method has undoubtedly simplified my label printing process and enhanced the overall presentation of my labeled items.