How To Write User Stories In Trello

Crafting successful user stories allows for a thorough comprehension of the specific tasks required for a project. User stories serve as concise overviews of features, presented from the user’s viewpoint. If Trello is your preferred platform for project management, the following steps can guide you in creating impactful user stories within it.

Step 1: Create a New Board

Begin by creating a new board for the project. This will be the home for your user stories. Click on the plus icon on the top right side of your Trello dashboard, select ‘Create Board’ and give it a name that corresponds with your project.

Step 2: Set Up Lists

Next, set up lists to manage the progress of your user stories. As a starting point, you could create lists for ‘Backlog’, ‘In Progress’, ‘Testing’, and ‘Done’. To create a new list, click on the ‘Add another list’ button, type in the name of the list and click ‘Add’.

Step 3: Write User Stories

Begin writing your user stories. A user story typically follows this structure: “As a [type of user], I want [an action] so that [a benefit/a reason]”. Add each user story as a new card under the ‘Backlog’ list by clicking on the ‘Add a card’ button under it.

Step 4: Add Details

After creating a card for a user story, click on it to open it and add more details. You can add a more detailed description, attach files, create a checklist, set a due date, add labels for easier tracking, etc. Remember to save your changes before closing the card.

Step 5: Manage Progress

As work progresses on each user story, move its card across the lists from left to right. This provides a visual representation of the progress being made on the project.


With Trello, writing and managing user stories becomes a seamless exercise. It offers a visual, intuitive, and interactive way to manage your project’s progress. Remember, the key to a good user story is to keep it simple and clear, focusing on who, what, and why.