How To Email Someone Who Missed A Zoom Meeting

If you have recently hosted a Zoom meeting and someone was unable to attend, it is crucial to follow up with them. Sending an email is an effective method to keep everyone informed and ensure that they receive any significant details that were discussed during the meeting.


Before you begin writing your email, it is important to consider the tone and content of your message. You want to be professional and courteous, while also conveying the importance of the information that was discussed during the meeting.

Subject Line

When crafting your subject line, make sure it is clear and concise. A good subject line might read “Important Information from Today’s Zoom Meeting” or “Missed Today’s Zoom Meeting? Here’s What You Need to Know”.


Begin your email with a polite greeting, such as “Dear [Name]”, or “Hello”. This sets the tone for the rest of your message and shows that you are respectful and professional.

Body of the Email

In the body of your email, provide a brief overview of the meeting and any important information that was discussed. You may also want to include links to any relevant documents or resources that were shared during the meeting. Be sure to use clear and concise language, and avoid using jargon or technical terms that may be unfamiliar to the recipient.


In your conclusion, reiterate the importance of the information that was discussed during the meeting and encourage the recipient to review any relevant materials. You may also want to offer to answer any questions they may have or provide additional resources if needed.


By following these steps, you can ensure that your email is professional, clear, and effective in conveying the important information from your Zoom meeting. Remember to always be respectful and courteous in your communication, and you will be well on your way to building strong relationships with your colleagues.