How To Caption Zoom Meetings

Captioning plays a crucial role in making video conferences accessible. It enables people with hearing challenges or those facing language obstacles to actively engage in discussions and meetings. This article aims to explore the methods of providing captions during Zoom meetings.

Enabling Captions

To enable captions in a Zoom meeting, follow these steps:

  1. Open the Zoom app and log in to your account.
  2. Click on the “Meetings” tab and select the meeting you want to join or create a new meeting.
  3. Once the meeting is open, click on the “CC” button located at the bottom of the screen. This will enable captions for the meeting.
  4. If you are the host of the meeting, you can also customize the appearance and language of the captions by clicking on the gear icon next to the “CC” button.

Customizing Captions

Zoom allows you to customize the appearance and language of the captions. To do this, follow these steps:

  1. Click on the gear icon next to the “CC” button in the meeting controls.
  2. Select “Subtitle Settings” from the drop-down menu.
  3. Choose your preferred language and appearance settings for the captions. You can also adjust the font size, color, and background color of the captions.

Using Captions in Zoom Meetings

Once you have enabled and customized captions in your Zoom meeting, they will appear on the screen for all participants to see. You can also adjust the size and position of the captions by clicking on the “CC” button again and selecting “Adjust Caption Size.”


Captioning is an important feature in video conferencing that allows individuals with hearing impairments or language barriers to fully participate in meetings and conversations. By following the steps outlined in this article, you can enable and customize captions in your Zoom meetings to ensure accessibility for all participants.