Microsoft Teams serves as an effective platform for team collaboration, facilitating synchronous work with your colleagues. A significant functionality of Microsoft Teams is its capability to integrate numerous members into a team collectively. This process is streamlined through the use of an Excel spreadsheet, simplifying the task of including several members simultaneously. In this guide, we will walk you through the steps to efficiently add multiple members to Microsoft Teams using Excel.
Step 1: Create an Excel Spreadsheet
The first step in adding bulk members to Microsoft Teams from Excel is to create a spreadsheet. In this spreadsheet, you will need to include the following columns: User Principal Name (UPN), Display Name, and Role.
User Principal Name (UPN)
The User Principal Name (UPN) is a unique identifier that is used to identify each user in your organization. It typically looks like an email address, such as [email protected]. You will need to include the UPN for each member you want to add to Microsoft Teams.
Display Name
The Display Name is the name that will be displayed in Microsoft Teams for each member. It should match the name of the user’s email address, such as John Smith.
Role
The Role column specifies the role that each member will have in Microsoft Teams. There are three roles available: Owner, Member, and Guest. You can choose any of these roles based on the permissions you want to grant to each member.
Step 2: Add Members to the Spreadsheet
Once you have created the spreadsheet with the necessary columns, you can start adding members to it. Simply enter the UPN, Display Name, and Role for each member you want to add to Microsoft Teams.
Example
For example, if you want to add John Smith as a Member in Microsoft Teams, you would enter his UPN ([email protected]), Display Name (John Smith), and Role (Member) in the appropriate columns.
Step 3: Upload the Spreadsheet to Microsoft Teams
Once you have added all the members you want to add to Microsoft Teams, you can upload the spreadsheet to Microsoft Teams. To do this, go to the Microsoft Teams admin center and select “Teams” from the left-hand menu.
From there, select the team you want to add members to and click on “Manage Team.” On the next page, select “Members” and then “Import Members.”
On the Import Members page, select “Choose a file” and upload your Excel spreadsheet. Once the spreadsheet has been uploaded, you will be able to review the members that will be added to Microsoft Teams.
Step 4: Review and Confirm
After reviewing the members that will be added to Microsoft Teams, you can confirm the import by clicking on “Import.” This will add all the members listed in your Excel spreadsheet to Microsoft Teams.
Conclusion
Adding bulk members to Microsoft Teams from Excel is a quick and easy way to collaborate with your team members. By following these simple steps, you can add multiple members at once and save time and effort in the process.
