How To Use Trello For Gtd

Trello is a widely used tool for managing projects that serves multiple purposes, among them applying the Getting Things Done (GTD) approach. In this piece, we’ll explore the usage of Trello for GTD and offer advice on maximizing its potential.


Getting Things Done (GTD) is a productivity system developed by David Allen. It aims to help individuals manage their tasks and projects effectively by breaking them down into smaller, actionable items. Trello is a visual project management tool that allows users to create boards, lists, and cards to organize their work. By combining GTD with Trello, you can create a powerful system for managing your tasks and increasing productivity.

Setting Up Your Trello Board

To start using Trello for GTD, you need to set up your board. Create a new board and give it a name that reflects the purpose of your GTD system. You can also add team members or collaborators to your board if necessary.

Creating Lists

Next, create lists on your Trello board to represent different stages of your GTD workflow. The default lists in Trello are “To Do,” “Doing,” and “Done.” However, you can customize these lists to fit your needs. For example, you could create lists for “Inbox,” “Next Actions,” “Waiting For,” and “Completed.”

Creating Cards

Once you have created your lists, start creating cards for each task or project. Each card should represent a single actionable item that needs to be completed. You can add details such as due dates, labels, and attachments to each card to provide more context.

Using Labels

Labels in Trello are useful for categorizing your cards. You can create custom labels to represent different types of tasks or projects. For example, you could create labels for “Urgent,” “Important,” and “Low Priority.” By using labels, you can quickly filter your cards and focus on the most important tasks.

Using Due Dates

Due dates in Trello are essential for managing your time effectively. You can set due dates for each card to remind yourself when a task needs to be completed. Trello also allows you to receive notifications for upcoming deadlines, which can help you stay on track.

Using Checklists

Checklists in Trello are useful for breaking down larger tasks into smaller, actionable items. You can create checklists within each card to represent the steps needed to complete a task. By checking off each item on the checklist, you can track your progress and feel a sense of accomplishment.

Using Power-Ups

Trello offers various power-ups that can enhance your GTD system. For example, you could use the Calendar power-up to visualize your tasks on a calendar or the Timeline power-up to create a timeline for your projects. By using these power-ups, you can gain more insights into your work and make better decisions.


In conclusion, Trello is an excellent tool for implementing the GTD methodology. By setting up your board, creating lists and cards, using labels and due dates, and taking advantage of power-ups, you can create a powerful system for managing your tasks and increasing productivity. Remember to regularly review and update your Trello board to ensure that it remains effective in helping you achieve your goals.