One of the leading video conferencing platforms used by many is Zoom, which enables its users to display their screens to others during meetings. Demonstrating a PDF file to others is a common requirement during a Zoom meeting. This article will provide a step-by-step guide on how to exhibit a PDF file in a Zoom meeting.
Step 1: Open the Zoom Meeting
To start sharing your screen during a Zoom meeting, you need to open the Zoom app and join the meeting. Once you are in the meeting, click on the “Share Screen” button located at the bottom of the window.
Step 2: Select the PDF File
After clicking on the “Share Screen” button, a pop-up window will appear. In this window, you will see all the open windows and applications on your computer. Click on the “File Explorer” icon to access your files.
Step 3: Navigate to the PDF File
Once you have opened the File Explorer, navigate to the folder where the PDF file is located. Double-click on the file to open it in a separate window.
Step 4: Share the PDF File
After opening the PDF file, go back to the Zoom meeting and click on the “Share Screen” button again. In the pop-up window, select the “Application Window” option and then select the PDF file from the list of open windows.
Step 5: Adjust the View
Once you have shared the PDF file, you can adjust the view by clicking on the “More” button located at the top-right corner of the screen. From there, you can choose to share the entire screen or just a specific portion of it.
Step 6: End the Share
When you are done sharing the PDF file, click on the “Stop Sharing” button located at the top-right corner of the screen. This will end the share and return to the normal meeting view.
Conclusion
Showing a PDF file in a Zoom meeting is a simple task that can be done by following these step-by-step instructions. By sharing your screen, you can easily collaborate with other participants and share important documents during the meeting.
