How To Set Up Zoom Meeting In Outlook

Zoom is a widely used video conferencing tool that allows for remote communication with others. For those who utilize Microsoft Outlook, it is possible to easily schedule a Zoom meeting directly through your email program. This guide will walk you through the steps of setting up a Zoom meeting in Outlook.

Step 1: Open Microsoft Outlook

To start, open Microsoft Outlook on your computer or mobile device. Once you have opened Outlook, click on the “Calendar” tab to access your calendar events.

Step 2: Create a New Event

In the Calendar section, click on the “New Event” button to create a new meeting. This will open up a window where you can enter the details of your Zoom meeting.

Step 3: Add Meeting Details

In the “Subject” field, type in the name of your meeting. In the “Location” field, type in “Zoom Meeting”. This will let your attendees know that the meeting will be held on Zoom.

Step 4: Add Zoom Link

To add a Zoom link to your meeting invitation, click on the “Add Zoom Meeting” button. This will open up a window where you can enter your Zoom meeting details. Enter your meeting ID and passcode, and then click on the “Save” button.

Step 5: Invite Attendees

Once you have added your Zoom meeting details to the invitation, you can now invite your attendees. In the “To” field, enter the email addresses of the people you want to invite to the meeting. You can also add additional information in the “Body” field if needed.

Step 6: Save and Send

Once you have added all the necessary details to your meeting invitation, click on the “Save & Close” button to save the event. Your attendees will receive an email with the Zoom meeting link and other important information.


Setting up a Zoom meeting in Outlook is a simple process that can be done in just a few steps. By following these steps, you can easily connect with your colleagues or clients remotely using the popular video conferencing platform.