How To Set Up Waiting Room In Webex

WebEx stands out as a widely used video conferencing tool that enables individuals to connect from remote locations. A notable functionality within WebEx is the option to establish a waiting room for participants prior to their entry into a meeting. This feature comes in handy for several purposes, including verifying that only those who have permission can access the meeting or providing the meeting organizer with extra time to get ready before the meeting commences.

Setting Up a Waiting Room in WebEx

  1. Log in to your WebEx account and navigate to the “Meetings” tab.
  2. Click on the “Schedule” button to create a new meeting.
  3. In the “Meeting Options” section, check the box next to “Enable waiting room.”
  4. Customize the waiting room settings as desired, such as adding a message or changing the background image.
  5. Save your changes and share the meeting invitation with participants.

Benefits of Using a Waiting Room in WebEx

  • Enhanced security: By requiring participants to wait in a waiting room, you can ensure that only authorized attendees are able to join the meeting. This can help prevent unauthorized access and keep sensitive information secure.
  • Improved organization: Waiting rooms can help keep meetings organized by allowing the host to prepare before participants join. This can include setting up presentations, checking audio and video settings, or reviewing meeting materials.
  • Enhanced professionalism: Using a waiting room can give your meetings a more polished and professional feel. It shows that you value your attendees’ time and are committed to providing a high-quality experience.


Setting up a waiting room in WebEx is a simple process that can provide a variety of benefits for meeting hosts and participants alike. By enhancing security, improving organization, and increasing professionalism, waiting rooms can help ensure that your meetings are successful and productive.