How To Set Up A Zoom Meeting In Advance

Zoom is a widely used video conferencing tool that enables remote communication with others. No matter if you’re leading a meeting, webinar, or conference call, pre-scheduling a Zoom meeting can contribute to a seamless and prosperous interaction for everyone involved.

Step 1: Create an Account

The first step to setting up a Zoom meeting is to create an account. If you don’t already have one, visit the Zoom website and sign up for a free account. Once you’ve created your account, you can start scheduling meetings.

Step 2: Schedule a Meeting

To schedule a meeting, log in to your Zoom account and click on the “Schedule” button. From there, you can enter all the necessary details for your meeting, such as the date and time, meeting ID, and password. You can also customize other settings, such as the duration of the meeting and whether or not participants can join before the host arrives.

Step 3: Invite Participants

Once you’ve scheduled your meeting, it’s time to invite your participants. You can do this by clicking on the “Invite” button and entering their email addresses or copying and pasting the meeting URL into an email or other communication channel.

Step 4: Test Your Audio and Video

Before your meeting starts, it’s a good idea to test your audio and video settings. Zoom allows you to do this by clicking on the “Test Computer Audio” and “Test Computer Video” buttons in the bottom left corner of the screen. This will ensure that your microphone and camera are working properly and that you can be seen and heard clearly by other participants.

Step 5: Start Your Meeting

When it’s time for your meeting to start, simply click on the “Start” button in the Zoom app. You can also join a meeting from your browser or mobile device by clicking on the meeting URL or entering the meeting ID and password.


Setting up a Zoom meeting in advance is a simple process that can save you time and ensure a successful meeting. By following these steps, you can create an account, schedule a meeting, invite participants, test your audio and video settings, and start your meeting with confidence.