WebEx stands as a widely used video conferencing tool enabling remote communication with others. For those utilizing Microsoft Outlook, integrating a WebEx call straight from your email platform is a straightforward task. This guide will walk you through the steps of organizing a WebEx call within Outlook.
Step 1: Open Outlook
To start, open Microsoft Outlook on your computer. Once you have opened Outlook, click on the “New Email” button to create a new email message.
Step 2: Add Recipients
In the “To” field, enter the email addresses of the people you want to invite to your WebEx call. You can also add additional recipients in the “CC” and “BCC” fields if needed.
Step 3: Add Subject Line
In the “Subject” field, type a brief description of the meeting or call you are setting up. This will help your recipients understand what the email is about and prepare for the call.
Step 4: Add WebEx Link
To add the WebEx link to your email, click on the “Insert” tab in the Outlook ribbon. From there, select “WebEx Meeting” from the drop-down menu. This will open a pop-up window where you can enter the details of your meeting.
Step 5: Enter Meeting Details
In the pop-up window, enter the necessary information for your WebEx call. This includes the meeting title, start and end times, and any additional notes or instructions you want to include. Once you have entered all of the required information, click “Save” to add the WebEx link to your email.
Step 6: Review and Send
Before sending your email, review it to ensure that all of the necessary information is included. Once you are satisfied with the email, click “Send” to send the invitation to your recipients.
Conclusion
Setting up a WebEx call in Outlook is a simple process that can be done in just a few steps. By following these instructions, you can easily connect with others remotely and collaborate on projects or meetings from anywhere.
