How To Schedule Webex Meeting Through Outlook

Scheduling a WebEx meeting through Outlook is a simple and efficient way to connect with colleagues, clients, or anyone else who needs to join your meeting. In this article, we will guide you through the process of scheduling a WebEx meeting through Outlook.

Step 1: Open Outlook

To begin, open Microsoft Outlook on your computer. If you are not already logged in, enter your email address and password to sign in.

Step 2: Create a New Meeting Invitation

Once you have opened Outlook, click on the “Calendar” tab located at the bottom of the screen. Then, select “New Meeting” from the drop-down menu to create a new meeting invitation.

Step 3: Add WebEx Information

In the meeting invitation window, you will see a section labeled “WebEx.” Click on the “Add WebEx Meeting” button to add the necessary information for your WebEx meeting. This will include the meeting URL, meeting number, and any other relevant details.

Step 4: Customize Your Invitation

After adding the WebEx information, you can customize your meeting invitation by entering a subject line, selecting a date and time for the meeting, and adding any additional details or attachments. You can also choose to send out reminders to attendees before the meeting.

Step 5: Invite Attendees

Once you have customized your meeting invitation, click on the “To” field and enter the email addresses of the people you want to invite to the meeting. You can also add additional attendees by clicking on the “Cc” or “Bcc” fields.

Step 6: Review and Send

Before sending out your meeting invitation, review all of the details to ensure that everything is correct. Once you are satisfied with the information, click on the “Send” button to send out the invitation to your attendees.


Scheduling a WebEx meeting through Outlook is a quick and easy process that can save you time and effort. By following these simple steps, you can create a professional and effective meeting invitation that will help you connect with your attendees and achieve your goals.