Google Sheets is a versatile tool that enables you to create, manage, and manipulate data in several ways. One of the most powerful features it offers is the ability to create pivot tables. A pivot table allows you to extract the significance from a large, detailed data set. But, how do you refresh a pivot table in Google Sheets? In this article, we’ll walk you through this process step by step.
Understanding The Need to Refresh a Pivot Table
Why do we need to refresh a pivot table? Well, when you add, modify or delete data from the data source, these changes do not automatically reflect in the pivot table. To see the updated analysis or results, you must refresh the pivot table. Google Sheets does not currently offer a specific ‘refresh’ button for pivot tables, but there are a couple of ways to achieve this.
Method 1: Using The ‘Update Table Range’ Option
This method involves manually updating the data range of your pivot table. Follow these steps:
- Click anywhere in the pivot table. This will make the ‘Pivot table editor’ pane appear on the right side of your screen.
- In the pivot table editor, click on the ‘Ranges’ option.
- If you’ve added more rows or columns to your data, adjust the range in the ‘Select data range’ box to include the new data.
- Click on the ‘OK’ button.
Method 2: Using the ‘Named Ranges’ Feature
If you often add new data to your data set, using the ‘Named Ranges’ feature can be a more efficient way to keep your pivot table updated. Here’s how:
- Firstly, you need to give a name to your data range. Select your data range, then click on ‘Data’ > ‘Named ranges…’.
- Type a name for your range in the ‘Named ranges’ pane, then click ‘Done’.
- Now, go to your pivot table. Click on the pivot table, then in the ‘Pivot table editor’, click on ‘Ranges’.
- In the ‘Select data range’ box, enter the name of your named range.
- Click on ‘OK’.
From now on, every time you add data to your named range, Google Sheets will automatically include it in the pivot table. No need for manual updates!
While Google Sheets does not have a specific ‘refresh’ button for pivot tables, these methods can help you ensure your pivot tables are up-to-date. As you’ve seen, updating a pivot table in Google Sheets is quite straightforward and can be done in a few simple steps. With a little practice, you’ll be a pro in no time!