How To Make Everyone Show Up On Microsoft Teams

Microsoft Teams is a popular collaboration tool that allows teams to communicate and work together remotely. However, sometimes it can be difficult to get everyone to show up for meetings or calls. In this article, we will discuss some tips and tricks to ensure that everyone shows up on Microsoft Teams.

Set a Clear Agenda

One of the most important things you can do to ensure that everyone shows up on Microsoft Teams is to set a clear agenda. This will help your team members understand what the meeting or call is about and why it’s important for them to attend. Make sure to include specific topics, objectives, and any necessary materials in your agenda.

Use Reminders

Another way to ensure that everyone shows up on Microsoft Teams is to use reminders. You can set up reminders for meetings or calls directly within Microsoft Teams, which will send notifications to your team members before the event starts. This can help prevent forgetfulness and ensure that everyone is aware of the meeting or call.

Make it Easy to Join

It’s important to make it easy for your team members to join Microsoft Teams meetings or calls. Make sure to send out invitations well in advance and include all necessary information, such as the meeting link or call-in number. You can also use the “Join Now” feature within Microsoft Teams to allow your team members to join directly from their email or calendar invitation.

Follow Up

Finally, it’s important to follow up with your team members after a meeting or call. This can help ensure that everyone is on the same page and that any necessary actions are taken. You can use Microsoft Teams to send out meeting notes or summaries, as well as to assign tasks and track progress.


In conclusion, getting everyone to show up on Microsoft Teams requires a combination of clear communication, reminders, ease of access, and follow-up. By implementing these tips and tricks, you can ensure that your team members are engaged and present during meetings or calls, which will help improve collaboration and productivity.