How To Best Use Trello

Trello is a comprehensive project management platform designed to assist in the organization of tasks and projects, with a focus on productivity, efficiency, and visual presentation. It is suitable for both individual use and team collaboration, and can greatly simplify workflows. To maximize your use of Trello, consider the following tips.

Create and Organize Boards

Boards are the heart and soul of Trello. They represent projects or areas of your life. You can categorize your tasks and projects by creating different boards for different purposes. For example, you could have a board for your personal life, your work, a specific project, or even an upcoming event.

Use Lists and Cards

Within each Trello board, you can create lists, which you can think of as categories or stages in your project. Within each list, you can create multiple cards, which are the actual tasks or items that need to be done.

Utilize Labels and Due Dates

Trello allows you to add labels to your cards, which can be useful for categorizing tasks or indicating their status. Additionally, you can set due dates for each card, which helps ensure that nothing falls through the cracks.

Collaborate with Your Team

Trello is not just for individual use – it’s also a powerful collaboration tool. You can invite people to your boards, assign them tasks, and collaborate in real-time. You can also enable various permissions and privacy settings to control who can see and do what on your boards.

Use Power-Ups

Trello offers a variety of Power-Ups, which are additional features that you can enable to enhance your boards. Examples include calendar view, voting, and integration with other apps such as Slack and Google Drive.

Automate Your Workflows

With Trello’s Butler feature, you can automate common actions such as moving cards between lists, assigning tasks, and updating due dates. For example, you could set up a rule that whenever a card is moved to the “Done” list, Butler automatically marks it as complete and notifies the relevant team members.


Trello is a flexible and robust tool that can significantly enhance your productivity and project management capabilities. By utilizing its many features and customization options, you can create a workflow that perfectly suits your needs.